Forecast Variance Month 9

Service

Reported Budget Month 9

Reported at Other Committees/ IFRS Changes

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 12

Provisional Outturn

Provisional Variance

Provisional Variance

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Director of Families, Children & Learning

0

0

0

0

0

0

0

0.0%

0

Health, SEN & Disability Services

0

0

0

0

0

0

0

0.0%

0

Education & Skills

15,809

(139)

0

(3,869)

11,801

11,801

0

0.0%

0

Schools

2,025

0

0

(735)

1,290

1,286

(4)

-0.3%

(35)

Children's Safeguarding & Care

35

0

0

(35)

0

0

0

0.0%

0

Quality Assurance & Performance

0

0

0

0

0

0

0

0.0%

(35)

Total Families, Children & Learning

17,869

(139)

0

(4,639)

13,091

13,087

(4)

0.0%

Education & Skills

IFRS Changes

(117)

Devolved Capital Adjustments

See paragraph 8.1 of the main report for a general explanation of IFRS changes.

IFRS Changes

(22)

Education Capital Maintenance 2023/24

See paragraph 8.1 of the main report for a general explanation of IFRS changes.

Reprofile

(1,113)

Education Capital Maintenance 2023/24

Some Capital Maintenance projects run over the 12-month period of the financial year they are approved in. Due to their complexity and the terms of the initial contract a number of schools maintenance projects are required to be reprofiled into 2024/25.

Reprofile

(1,000)

Brighton Youth Centre

The Council was initially to make an upfront contribution to the scheme, which is mostly being funded by grant. The grant is paid directly to the Brighton Youth Centre and in order for them to secure the grant they needed to show joint funding with the local authority. At the point the bid was made, it was thought that BHCC would need to make the initial contribution first, however, when the contract was finally agreed a different payment schedule was approved.

Reprofile

(965)

High Needs Provision Capital

A reprofile of the budget has arisen as a result of underspends on some projects already in progress within the capital programme. The majority of the spend for this investment has already been reprofiled into 2024/25 and 2025/26 as reported in previous TBM reports to committee.  

Reprofile

(217)

Devolved Formula Capital Additional 2022/23

Devolved Formula Capital is a financial resource that is devolved to schools by the Local Authority. Schools have the option to accrue the money for a maximum of 3 years and are able to request their allocation at any time. Funds that are not drawn down in year are reprofiled into future years for use.

Reprofile

(195)

Devolved Formula Capital 2023/24

Devolved Formula Capital is a financial resource that is devolved to schools by the Local Authority. Schools have the option to accrue the money for a maximum of 3 years and are able to request their allocation at any time. Funds that are not drawn down in year are reprofiled into future years for use.

Reprofile

437

New Pupil Places (Basic Need)

The estimate of what would be spent in this financial year was too low. Unexpected demands on the budget from Special Educational Needs pupil placement requirements brought forth spend that was expected to be in 2024/25.

Reprofile

(36)

Devolved Formula Capital 2022/23

Less than £0.100m

Reprofile

(24)

Devolved Formula Capital 2021/22

Less than £0.100m

Slippage

(421)

Education Capital Maintenance 2022/23

Some Capital Maintenance projects run over the 12-month period of the financial year they are approved in. Many maintenance programmes run over a 2 to 4 year lifespan due to the complexity of the work. The remaining completion of these works are therefore required to be reprofiled into 2024/25.

Slippage

(414)

Education Capital Maintenance 2021/22

Some Capital Maintenance projects run over the 12-month period of the financial year they are approved in. Many maintenance programmes run over a 2 to 4 year lifespan due to the complexity of the work. The remaining completion of these works are therefore required to be reprofiled into 2024/25.

Slippage

(92)

Education Capital Maintenance 2020/21

Less than £0.100m

Slippage

(12)

Improvements to Early Years Settings

Less than £0.100m

Variation

183

New Pupil Places (Basic Need)

Section 106 funding applied to support education capital investment for secondary schools has resulted in additional budget for 2023/24.

Schools

Slippage

(820)

Cardinal Newman 4G Pitch & Changing Rooms

Delays due to poor weather and the inability for the contractors to get heavy machinery onsite has delayed the project competing.

Reprofile

45

Impulse Education Management System

Less than £0.100m

Variation

40

Middle Street Primary School Entrance & Fencing

Less than £0.100m

Variance

(4)

Middle Street Primary School Entrance & Fencing

Less than £0.100m

Children's Safeguarding & Care

Slippage

(35)

Sellaby House Enhancements (Contact Supervision Centres)

Less than £0.100m

Forecast Variance Month 9

Service

Reported Budget Month 9

Reported at Other Committees/ IFRS Changes

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 12

Provisional Outturn

Provisional Variance

Provisional Variance

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

97

Adult Social Care

487

0

0

136

623

621

(2)

-0.3%

0

Integrated Commissioning

0

0

0

0

0

0

0

0.0%

0

S75 Sussex Partnership Foundation Trust (SPFT)

0

0

0

0

0

0

0

0.0%

0

Public Health

0

0

0

0

0

0

0

0.0%

97

Total Health & Adult Social Care

487

0

0

136

623

621

(2)

-0.3%

Detail Type

Amount
£'000

Project

Description

Adult Social Care

Reprofile

6

Knoll House Building Works

Less than £0.100m

Variation

111

Telecare (Better Care Fund/DFG)

Additional spend in 2023/24 to replace customers emergency alarm equipment as residences upgraded from analogue to digital by their Telecom provider. This also meant purchasing integral SIM cards at a cost of  £0.020m.

Variation

19

Adaptations to Homes of Disabled People (Better Care Fund/DFG)

Less than £0.100m

Variance

(2)

Wayfield Avenue Vehicle

Less than £0.100m

Forecast Variance Month 9

Service

Reported Budget Month 9

Reported at Other Committees/ IFRS Changes

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 12

Provisional Outturn

Provisional Variance

Provisional Variance

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Transport

24,314

0

0

(5,726)

18,588

18,588

0

0.0%

0

City Environmental Management

10,075

0

0

(3,494)

6,581

6,523

(58)

-0.9%

0

City Development & Regeneration

7,524

0

0

725

8,249

8,249

0

0.0%

0

Culture, Tourism & Sport

11,222

986

0

1,584

13,792

13,792

0

0.0%

0

Property

5,403

0

0

(816)

4,587

4,481

(106)

-2.3%

0

Total Economy, Environment & Culture

58,538

986

0

(7,727)

51,797

51,633

(164)

-0.3%

Transport

Reprofile

(1,942)

Bridge Strengthening and Assessment

The underspend consists of £0.600m repair to the wall behind the Madiera Terrace. The remaining budget is to strengthen the arches under Dukes Mound, which was delayed due to issues with the tenants.

Reprofile

(1,472)

A270 Wild Park Rainscape

The project was tendered to the BHCC Highway contractor framework but received only 1 return out of 3 contractors which was extremely over budget. The funders made a stipulation that the programme needed to be completed by March 2024, meaning a compressed programme for the contractor, and working over winter which significantly increased the priced risk. However, the project team has been able to secure more funds for the scheme from the funders to cover this increase in price if needed. The designer has been found to be inexperienced as a lead designer, and as such have not considered all the aspects expected to produce an ITT for the contractors to bid against. Therefore the project has been retendered through the Crown Commercial Services framework, this has meant that BHCC usual framework documents are not suitable, and so have had to be rewritten to ensure proper coverage to BHCC as the employer. The construction phase is now July 2024 to December 2024.

Reprofile

(607)

SCAPE Water Level Protection Carden Avenue & Norton Road

The underspend will be covering an overspend on Norton Road rain garden and will implement new sustainable drainage schemes at various sites in the city that are identified by the new surface water management study.  This has been delayed by lack of staffing issues following an officer resignation. The post has now been appointed to which will allow the project to recommence.

Reprofile

(600)

Real Time Bus Information

Funding from the Local Transport Plan was allocated to its own dedictaed budget code for month 07, December 2023. The project is due to commence in 2024/25 where the full design and consultation will take place.

Reprofile

(513)

Bus Service Improvement Scheme

The scheme has had some delays due to availability of resources, but this grant will now be spent within the financial year 2024/25. The scheme required detailed analysis and the spend profile will increase in 2024. The grant is required to be fully spent by the end of 2025.

Reprofile

(466)

Seafront Heritage Lighting Renewal Programme

This scheme has been delayed due to the complex nature of the project and procurement related delays. The columns that are being updated are unique so the process has been difficult as listed building consent has been needed.

Reprofile

(427)

DfT Challenge Fund - Western Road

The DfT grant funded scheme is ongoing and is due to be completed in Autumn 2024.

Reprofile

(354)

Citywide Strategic Transport Model

The scheme is a complex technical project and is within timescales to complete by Autumn 2024 the project is within the budget profile and was programme over 2 years.

Reprofile

(300)

Safer Road Fund Round 3 - A2010 Brighton

Department for Transport Grant of £0.600m was awarded in December 2023 with £0.300m profiled into 2023/24. Work will now commence in 2024/25 and this allocation will now be reprofiled into 2024/25 alongside the balance of the grant funding.

Reprofile

(295)

Integrated Transport Schemes

The Shirley Drive scheme is now complete and awaiting final invoices. The A259 and A23 delays have resulted in the underspend for 2023/24 and need to be reprofiled into 2024/25 for completion of works.

Reprofile

(145)

Carbon Neutral Fund - Determining Emission Category Citywide Vehicle Fleet

This is a four-year monitoring project (up to 2028) which is on schedule. The funding from the Carbon Neutral Fund was made available in 2023/24. Procurement and supplier appointment completed 2023.  Hardware has been ordered and verified and the site surveys carried out. Permissions for use of lamp columns and new post has been granted. There are two pilot sites which are scheduled to be installed in June 2024. Additional works expected in summer 2024, when twelve cameras are operational. 

Reprofile

(117)

Carbon Neutral Fund - Concrete Road - Lifecycle Extension Programme

The final remedials for this programme were completed in April/May 2024. The final measure is being agreed and the invoice will be paid shortly. The slight delayed was caused by the weather as the materials we are using are weather sensitive.

Reprofile

(121)

Local Safety Schemes (Local Transport Plan)

The local safety scheme for Trafalgar Street is now complete and awaiting final invoices in 2024/25.

Reprofile

(105)

Covered Cycle Racks

The underspend is required to allow the continuation of the programme and contract management for the full term of the contract.  It will enable the assessment of an in-house option to be completed in 2024/25.

Reprofile

(100)

Active Emergency Travel Fund - Tranche 4

LTP match funding was allocated toward the Active Emergency Travel Fund Tranche 4. This has subsequently been reprofiled into 2024/25 alongside the £2.994m grant funding already awarded to this project and due to commence in 2024/25.

Reprofile

(114)

Brighton Marina to River Adur Works

A reprofile will be required for the balance of £0.114m associated with the coast protection works associated with the Shoreham Port coastal protection works which has already received grant funding.

Reprofile

233

Street Lighting Maintenance (Local Transport Plan)

The funding profile did not match the actual spend profile and will be corrected in the next financial year.

Reprofile

173

Brighton Bikeshare Replacement Programme

Additional investment in year to support the scheme has been met from additional Section 106 funding and a reprofile of budget back from 2024/25.

Reprofile

164

Structural Maintenance of Carriageways

There was a planned underspend mid-year so a value was reprofiled into the following year to support the delivery of the 2024/25 surfacing programme. Part of that reprofile is now required back to meet expenditure incurred toward the end of 2023/24.

Reprofile

(213)

Various

Reprofiles of budget less than £0.100m:

(£0.080m) Air Quality Monitoring & Public Engagement

(£0.056m) Safer Streets Fund Streetlighting

(£0.050m) Carbon Neural Fund - Electric Vehicle Fast Chargers

(£0.050m) Elm Grove / Queens Park Road

£0.010m Valley Gardens Phase 3 (LTP)

£0.013m Intelligent Transport Systems Phase 2

Slippage

(263)

Various

Slippage of less than £0.100m:

(£0.047m) Active Emergency Travel Fund - Tranche 2

(£0.044m) Major Projects (LTP)

(£0.036m) Carbon Neutral Fund - Preston Park Sustainable Drainage System (SuDS)

(£0.027m) Carbon Neutral Fund - Air Quality Automatic Analysers

(£0.020m) Carbon Neutral Fund - Western Road Improvement Project

(£0.019m) Low Traffic Neighbourhoods

(£0.018m) Valley Gardens Phase 1&2

(£0.017m) Innovate UK Double Socket Chargers

(£0.014m) North Street Environmental Improvement

(£0.009m) Eldred Avenue Sustainable Drainage System (SuDS)

(£0.008m) A259/West St Shelter Hall

(£0.004m) Safer Routes to Schools

Variation

(102)

Climate Assembly Action Capital Investment Fund Transport Projects

The Transport Climate Assembly Action Capital Investment Fund has been de-committed as reported at a previous SFCR Committee. The balance remaining will be transferred to the Transport Sustainability and Carbon Reduction Investment Fund which has also been de-committed with schemes being finalised in year.

Variation

458

Brighton Marina to River Adur Works

Additional Grant has been awarded by the Environment Agency (DEFRA) for emergency cliff works between Brighton Marin and Rottingdean. There will be further work of around £0.150m to spend in 2024/25 also to be met by the new DEFRA grant.

Variation

261

National Highways A27 Diversion Improvement

Funding has been secured from National Highways to improve the condition of diversion routes away from the A27. This includes road resurfacing, signal upgrades, vegetation clearance, repair of existing vehicle restraints systems, new and replacement Variable Message Signs and other signage. This scheme is fully funded by National Highways and will supplement work already being carried out by the Highways Operations Team

Variation

253

Integrated Transport Schemes

S106 funding of £0.470m has been applied to support the delivery of the Integrated Transport Schemes. A balance of £0.217m of LTP capital grant from this scheme has been applied to support the Structural Maintenance of Carriageways project from the LTP Highways Maintenance Incentive Fund.

Variation

185

On Street Residential Chargepoint Scheme

Expenditure for a series of fully funded bids to the On Street Residential Charge Point Scheme (ORCS). The project relates to the purchase and installation of 150 lamp post charge points and 20 fast charge points with spend incurred in 23/24 for the completion of the first 50 lamp posts. Grant funding is received from the Office for Zero Emission Vehicles. (OZEV).

Variation

158

Brighton Bikeshare Replacement Programme

Section 106 funding applied Bikeshare Programme of project of £0.118 and £0.040m from the LTP Capital Programme.

Variation

152

Structural Maintenance of Carriageways

Variation of the LTP Highways Incentive Fund capital grant from other LTP budgets to support the Structural Maintenance of Carriageways schemes.

Variation

127

Carbon Neutral Fund - Norton Road Rain Gardens

The Norton Road Rain Gardens has Carbon Neutral Fund contribution with additional match funding to complete the works being met from the Surface Water Management Reserve.

Variation

122

Sustainability and Carbon Reduction Investment Fund Transport Projects

Funding of £0.102m has been transferred from the Transport Climate Assembly Action Capital Investment Fund, which has been de-committed, to support the completion of the schemes within Transport's Sustainability and Carbon Reduction Fund being finalised in year. Additional S106 and borrowing has supported the remainder of the spend.

Variation

120

DfT Challenge Fund - Western Road

Section 106 funding applied to the Western Road project of £0.120m.

Variation

100

Active Travel Fund - Tranche 4

LTP match funding was allocated toward the Active Emergency Travel Fund Tranche 4. This has subsequently been reprofiled into 2024/25 alongside the £2.994m grant funding already awarded to this project and due to commence in 2024/25.

Variation

24

Various

Variations to budget of less than £0.100m:

(£0.058m) Bridge Strengthening and Assessment

(£0.025m) Major Projects (LTP)

(£0.002m) Carbon Neutral Fund - Determining Emission Category Citywide Vehicle Fleet

(£0.001m) Carbon Neutral Fund - E-Cargo Accelerator Project

£0.001m Ultra Low Emissions Taxi Infrastructure Scheme

£0.003m Carbon Neutral Fund - Traffic Signal Carbon Reduction Programme

£0.006m School Streets

£0.008m A259/West St Shelter Hall

£0.008m Local Safety Schemes (Loal Transport Plan)

£0.036m Controlled Parking Schemes

£0.048m Intelligent Transport Systems Phase 2

City Environmental Management

Reprofile

(2,166)

Procurement of Vehicles

Delays encountered with delivery times and waiting lists for production have caused the budget to be reprofiled. 

Reprofile

(529)

City Env Management IT Systems

Resources being reviewed to inform this project. Anticipated to be back on track for 2024/25.

Reprofile

(278)

Public Conveniences

Spend for Phase 1 sites was lower than profiled. Underspend to be rolled into future phases to support additional refurbishments and to cover anticipated increases in building costs.

Reprofile

(350)

Stanmer Park Road

Reprofile due to organisation issues around rescoping, and allocating the works, job now set in motion through highway contract for delivery by November 2024

Reprofile

(149)

Parks and Open Spaces Investment

The Parks and Open Spaces investment spans a number of years and investment will continue into 2024/25.

Reprofile

104

Carbon Neutral Fund - Woodland Creation Scheme

The overspend was due to a misunderstanding of the funding split, where the arboriculture team were told that all of the remaining carbon neutral funding was to be spent in this financial year and by the time this error was corrected contracts had been let.

Reprofile

(224)

Various

Reprofiles of budget less than £0.100m:

(£0.087m) Carbon Neutral Fund - City Parks Diesel Reduction Programme

(£0.036m) Carbon Neutral Fund - BUTT You Can Save Water & Compost

(£0.034m) City Clean Modernisation Scheme

(£0.030m) Carbon Neutral Fund - Improving the Communal Bin System

(£0.025m) Pavilion and Mess Room Refurbishment Programme

(£0.008m) Citywide Street Investment

(£0.006m) Carbon Neutral Fund - Allotments Water Infrastructure Upgrade

(£0.005m) Carbon Neutral Fund - Wildlife and Wild-Flowers in Grass Verges

£0.007m Downland Initiative Programme

Slippage

(121)

Various

Slippage of less than £0.100m:

(£0.092m) Carbon Neutral Fund - Electrical Infrastructure at City Parks Fleet

(£0.020m) Carbon Neutral Fund - Improving WEEE recycling

(£0.008m) Carbon Neutral Fund - Rewilding Residents of Brighton & Hove

(£0.001m) Carbon Neutral Fund - Electrical Vehicle for Waterhall

Variation

(137)

Stanmer Park Restoration Fund

The majority of works have completed on site, however, final pieces of work are due which require contributions to the changing places facility budget £0.082m which is now completed and the remainder being combined to deliver Stanmer bridleway reconstruction of £0.055m for the Staner Park Road delivery which will complete spend by November 2024.

Variation

111

Stanmer Park Road

Stanmer main bridleway and access road resurfacing project requires additional funding to meet the estimated contract price for the works to start in summer 2024. This will be met from a contribution from the Stanmer park parking surplus reserve and will be reprofiled into 2024/25.

Variation

246

Various

Variations to budget of less than £0.100m:

£0.082m Public Conveniences

£0.065m Public Conveniences

£0.055m Stanmer Park Road

£0.024m Stanmer Park Offices

£0.006m Tennis Courts Upgrade Programme

£0.005m Playground Refurbishment programme 2021- 2025

£0.003m Hollingdean Deport Office Accommodation

£0.003m Carbon Neutral Fund - EV Charging Points for Cityparks Vehicles

£0.002m Stanmer Depot relocation

£0.001m Carbon Neutral Fund - St Ann's Well Café Sustainable Improvements

Variance

(58)

Carbon Neutral Fund – Hollingdean Depot HGV Electric Vehicle Infrastructure

Variance of less than £0.100m

City Development & Regeneration

Reprofile

148

Madeira Terraces Regeneration - Project Support

Spend relating to preparation for tender process and initial investigative/preparatory works

Reprofile

119

New England House

Additional spend due to progress with project in year including Fire surveys.

Reprofile

(187)

Various

Reprofiles of budget less than £0.100m:

(£0.095m) Brighton Research & Innovation Fibre Ring

(£0.093m) Black Rock Enabling Works

£0.001m Redevelopment of King Alfred Swimming Pool

Variation

500

Contribution to Housing Joint Venture

Change to project cash-flow and loan repayment time-scales.

Variation

145

Various

Variations to budget of less than £0.100m:

£0.031m Redevelopment of King Alfred Swimming Pool

£0.027m Eastern Seafront Masterplan

£0.026m Madeira Terraces Regeneration - Project Support

£0.022m Elder Place Corridor

£0.017m Seafront Investment Programme Landscaping

£0.014m Waterfront Redevelopment

£0.007m Black Rock Enabling Works

£0.001m Circus Street Development

Culture, Tourism & Sport

IFRS Changes

986

Royal Pavilion Estate (Phase 1)

An over accrual of final scheme costs was included in the 2023/24 accounts for this project. These will be reversed in 2024/25 to reflect the final cost of the project. This balance therefore does not form part of the costs associated with the project.

Reprofile

1,485

Royal Pavilion Estate (Phase 1)

The budget relating to the Recovery Bond that is part of the project’s overall funding package was profiled for 2024/25 which is the date that it is due to be settled. This has now been reprofiled into 2023/24 to meet the expenditure costs associated with this funding.

Reprofile

124

Levelling Up Fund - Kingsway to the Sea

Additional expenditure due to unanticipated variation orders. These included ground works, removal of material from site and additional built service requirements.

Reprofile

(392)

Brighton Museum & Art Gallery Works

Due to delays with the novation of the ACE grant to BHCC (finalised October 2023), which impacted on the programme, the project completion has been extended to August 2025.

Reprofile

(350)

Withdean Sports Complex - 3G Development

Works completed mid April 2024. Bulk of works invoiced in arrears in mid April. Variance linked to timing of contractor’s monthly invoice.

Reprofile

(347)

Prince Regent Capital Works

Roofing works of circa £0.300 are currently in progress on site. Invoicing by contractor to follow. Budget incorrectly profiled.

Reprofile

(346)

Withdean Sports-Soft play Development

Works original due to complete in April 2204 but delayed slightly due and completed in May 2024. A large proportion of the variance relates to the timing of the invoices in arrears.

Reprofile

(132)

King Alfred Main Pool Reinforcement

Works procured and contractors are on site. Is a 6+ month project with periodic invoices in arrears.

Reprofile

54

Various

Reprofiles of budget less than £0.100m:

(£0.029m) B&H Welcome Gateway Train Stations

(£0.016m) Carbon Neutral Fund - Sports Facilities LED Lighting Scheme

(£0.010m) Seafront Railings Upgrade

(£0.008m) Seafront Railings & Beach Hut Replacement

£0.027m Volks Railway Disabled Access Carriage

£0.090m Royal Pavilion Estate Development (Phase 2 Gardens)

Slippage

(6)

Brighton Centre Essential Maintenance

Less than £0.100m

Variation

1,391

Royal Pavilion Estate (Phase 1)

Significant issues have arisen during the completion of this project due to two lead contractors going out of business. This has resulted in additional construction and recovery costs as well as an extended timetable. Additional borrowing will be required for 23/24 to cover these costs. The financing costs estimated at £0.059m pa over a 50-year repayment period will be incorporated into the council’s Medium Term Financial Strategy.

Variation

103

Various

Variations to budget of less than £0.100m:

(£0.075m) Prince Regent Capital Works

£0.083m Saltdean Lido Restoration

£0.075m Prince Regent - Replace Mechanical Equipment

£0.020m Levelling Up Fund - Kingsway to the Sea

Property

Reprofile

(141)

South Downs Riding School – Environmental Management

These works have been delayed due to the wet weather. The works have now commenced and are due to be completed this year.

Reprofile

(120)

Corporate Fire Risk Assessments

The budget includes a significant proportion identified for New England House Fire Safety works – which has gone through an extended period of specialist Fire compartmentation survey work, development of a comprehensive Fire Strategy in conjunction with the scoping and development of a package of wider refurbishment and façade replacement works. This design development is ongoing ahead of a procurement exercise that will commence in 2024/25.

Reprofile

132

Moulsecoomb Hub and Housing – Workstyles 4

Demolition of Moulsecoomb Hubs North & South had been delayed and has now commenced on site, estimated completion end of July 2024. We have also commenced the process to change the procurement route to allow the council to reach a competitive market enhancing value for money.

Reprofile

120

Commercial Property Portfolio Repairs

Works to two properties have been completed earlier than expected hence a reprofile of funding from 2024/25 is required.

Reprofile

(300)

Various

Reprofiles of budget less than £0.100m:

(£0.090m) St Lukes Swimming Pool PMB

(£0.090m) Corporate Landlord Essential works

(£0.080m) Historic Madeira Lift PMB

(£0.053m) 3rd & 4th Floor Barts House

(£0.050m) Solar Panels Corporate Buildings

(£0.026m) Carbon Neutral Fund - Water Efficiency Fund

(£0.022m) Building Security

(£0.022m) Carbon Neutral Fund - Commercial Portfolio Energy audits & improvements

(£0.020m) Cemeteries Structural Works

(£0.016m) Madeira Terrace Structural Repairs

£0.001m Hollingdean Lane Phase 1 Repair Wall

£0.002m Legionella Works

£0.005m Portslade Sixth Form Conversion - Workstyles 4

£0.017m Royal Pavilion External Repairs PMB

£0.026m Brighton Town Hall – Planned Maintenance Budget contribution to refurbishment

£0.028m Mechanical Boiler Replacement

£0.035m Carbon Reduction Measures to Operational Buildings

£0.055m Workstyles Phase 4

Slippage

(170)

Carbon Neutral Fund - Decarbonised Heat Pilots/Heat Pumps

Returned tender prices were massively over budget on pre-tender estimates, and it was determined that the available funding would not support initial scope of works.  Property & Design have discussed requirements with client and agreed a reduced scope of decarbonisation measures, which will fall within available budget.  Revised proposal will be sent to CNF holders to seek approval to proceed with new scope of works.

Slippage

(361)

Various

Slippage of less than £0.100m:

(£0.079m) Barts House Mechanical Ventilation

(£0.078m) Hove Town Hall PMB

(£0.057m) New England House Fire Improvements

(£0.045m) Asbestos Surveys

(£0.038m) Energy Certificates Corporate Buildings

(£0.025m) Mile Oak Community Centre

(£0.007m) Equality Act Improvements

(£0.006m) Hove Library Phased Repairs

(£0.005m) Statutory DDA Access Works Fund

(£0.004m) Barts House Trickle Vent Installation

(£0.004m) Imperial Arcade

(£0.003m) Brighton Centre Lift Refurbishment

(£0.003m) King Alfred Leisure Centre

(£0.003m) Crowhurst Road

(£0.002m) Fire Safety Improvements

(£0.002m) Barts House - Cladding & Window Replacement

Variation

23

Various

Variations to budget of less than £0.100m:

(£0.025m) External Improvement Works

(£0.013m) Window Replacement Cottages Property Portfolio

(£0.007m) Corporate Fire Risk Assessments

(£0.002m) Energy Certificates Corporate Buildings

(£0.001m) Stanmer Park Agricultural Buildings

(£0.001m) Park residential property repairs

£0.001m Portslade Sixth Form Conversion - Workstyles 4

£0.001m Brighton Centre Roofing works

£0.001m Misc Internal Refurbishments

£0.002m Hove Town Hall Building Management System

£0.007m Victoria Fountain Repairs

£0.010m Moulsecoomb Hub and Housing – Workstyles 4

£0.013m Commercial Property Portfolio Repairs

£0.013m Weald Avenue Allotments Water Main

£0.024m Mechanical Boiler Replacement

Variance

(106)

Stanmer Park Agricultural Buildings

The project has been de-commited as part of the savings strategy for 2024/25.

Forecast Variance Month 9

Service

Reported Budget Month 9

Reported at Other Committees/ IFRS Changes

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 12

Provisional Outturn

Provisional Variance

Provisional Variance

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Housing General Fund

2,585

0

0

693

3,278

3,278

0

0.0%

0

Libraries

250

0

0

(15)

235

235

0

0.0%

0

Communities, Equalities & Third Sector

0

0

0

0

0

0

0

0.0%

0

Safer Communities

0

0

0

0

0

0

0

0.0%

0

Total Housing, Neighbourhoods & Communities

2,835

0

0

678

3,513

3,513

0

0.0%

Housing General Fund

Reprofile

317

Disabled Facilities Grants

More grants completed than anticipated (both mandatory and discretionary) and inflationary pressures have increased all costs. A reprofile back of grant from 2024/25 into 2023/24 is required to meet these additional costs.

Reprofile

150

Warm Safe Homes Grant

A larger proportion of the committed work was carried out within the financial year. The number of grants provided has increased and the value of each grant is now higher with the increased limit of £0.020m

Reprofile

3

Travellers Site Fund

Reprofile of budget less than £0.100m:

Slippage

(71)

Housing IT Strategy

Slippage of less than £0.100m:

Variation

159

Disabled Facilities Grants

This variation is an overspend on the original budget for 2023/24. This relates to a significant rise in the number of discretionary grants completed under local policy within the year than in previous years.

Variation

135

LDV On-Going Costs - Community Homes (B&HSCH)

Additional capital works to a number of Seaside Homes properties occurred later in year than were originally expected.

Libraries

Slippage

(15)

Libraries Self-Service Renewal

Less than £0.100m

Forecast Variance Month 9

Service

Reported Budget Month 9

Reported at Other Committees/ IFRS Changes

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 12

Provisional Outturn

Provisional Variance

Provisional Variance

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

109

City Development & Regeneration

23,312

0

0

557

23,869

23,964

95

0.4%

(2,322)

Housing Revenue Account

45,340

0

0

(622)

44,718

46,775

2,057

4.6%

(2,213)

Total Housing Revenue Account

68,652

0

0

(65)

68,587

70,739

2,152

3.1%

City Development & Regeneration

Reprofile

781

Housing Joint Venture Purchase

The first two projects at Portslade and Coldean completed ahead of schedule, the approved budget needs to be reprofiled to match the actual spend. Total costs were managed within the total budget envelope approved in 2021

Reprofile

137

Feasibility & Design - Housing Investment

2024/25 budget was brought forward to allow several schemes to progress to Planning Submission. This was covered in last the committee report, approved in Autumn 2023.

Reprofile

128

Frederick Street

This project is ahead of schedule. Additional costs and have been incurred as a result of time and expense claims.

Reprofile

(302)

Moulsecoomb Hub - Housing

This project has been on hold while the procurement and delivery routes were assessed. The last Committee Report allows for Procurement to begin, so spend will be reprofiled to accord with an updated programme. Full project budget approval will be sought during 2024/25 following an update to the business case.

Reprofile

(153)

Eastergate Road

The project has been on hold as the winning tenderer for the scheme went into administration (before a contract was signed). Negotiations with alternative contractors have now concluded, and a s38 application will be submitted. The budget will be reprofiled to reflect the new programme. Full project budget approval will be sought during 2024/25 following an update to the business case.

Reprofile

(34)

Various schemes

Reprofiles of budget less than £0.100m:

(£0.014m) Rotherfield Crescent

£0.062m Kubic Apartments

(£0.082m) Windlesham Close

Variance

122

Victoria Road

Budget was brought forward to cover costs associated with the end of the contract and final account. There was an overspend overall on the project, so the variance is in year.

Variance

(27)

Various schemes

Variances of less than £0.100m:

(£0.049m) Charles Kingston Gardens

£0.022m Selsfield Drive

Housing Revenue Account

Reprofile

2,048

House Purchase Scheme

Budget was reprofiled for 2023/24 to reflect the additional purchases required for completion of LAHF funded properties to deliver this programme within the DLUHC deadlines.

Reprofile

(2,418)

Fire Safety

The requirements of the Fire Safety (England) Regulations and the Building Safety Act both implemented in 2023 has impacted on works that we now have identified and now need to act on urgently to ensure that our high-rise buildings are compliant and meet the new regulations being implemented following the Grenfell fire. These changes in regulatory reform have an impact on budget requirements and the way we now need to meet the new standards and this will have future financial implications.

Reprofile

(125)

Citywide Loft Conversions & Extensions Projects

Change in project timescales.

Reprofile

(104)

Solar PV City Wide

Solar PV installation rate dropped below the expected levels for the last 3 weeks of the financial year, due to several reasons including bank holidays, resident availability and working around other capital works. Leading to 11 expected installations not being carried out within the financial year

Reprofile

(23)

Various schemes

Reprofiles of budget less than £0.100m:

(£0.062m) New Housing Works Management System

(£0.011m) Palace Place Redevelopment

£0.050m New Build Refurbishment (Converting Spaces in Existing Buildings)

Variance

950

External Decorations & Repairs

Additional spend arising from a need to carry out urgent works to timber cladded blocks that was not allowed for in the budget.

Variance

464

Minor Capital Works

There is an overspend as a result of several large projects, which are significantly higher cost when compared to “business as usual” projects against this budget line.

Variance

405

Communal Fire Alarms (Fire Systems)

As a requirement of the Fire Safety (England) regulations it was necessary to urgently address the fire alarm issue at two of our high-rise buildings. This work could not be programmed into future years due to the urgency to manage as a key piece of work to ensure full compliance under this act and also for our requirements to register the blocks as compliant for the Building Safety Act.

Variance

386

Doors

Enhanced programme in regard to flat entrance doors with a particular emphasis to ensure that our high-rise blocks meet full compliance to be in line with the Fire Safety (England) Regulations and our programme to replace Manse master doors throughout our estate has been a priority for us within a required time frame to meet the regulations and drive for full compliance.

Variance

269

Kitchens

Additional contractor capacity has led to increased spend this financial year to deal with a backlog of works.

Variance

251

Windows

Overspend on this budget due of reprofiling windows from the previous financial year and to allow completion of full blocks of flats. We also encountered higher costs to some work streams this year to match the existing window designs and materials which unfortunately impacted on our budget forecast and was not expected.

Variance

228

EICR Compliance Programme

The programme is slightly ahead of schedule and now includes smoke detection, which has led to increased costs.

Variance

194

Ventilation

Overspend due to additional programme of works.

Variance

155

Structural Repairs

Final spend slightly ahead of previous forecast.

Variance

139

Empty Properties

The nature of the works required to empty properties resulted in more costs being charged against capital, compared to budget assumptions.

Variance

(456)

Housing First

It was not possible to complete all purchases required within the Homes England deadline so there remains budget unspent.

Variance

(304)

Citywide Loft Conversions & Extensions Projects

A planned new build project was unable to be delivered during the year, owing to factors outside of our control.

Variance

(170)

Senior Housing Improvements

Underspend based on programme of works.

Variance

(138)

Main Entrance Doors

Underspend based on programme of works.

Variance

(137)

Home Energy Efficiency & Renewables

Heating and Hot Water decarbonisation works at Elwyn Jones Court and Charles Kingston Gardens actual spend was approximately £0.077m less than forecast due to access issues preventing works in 8 of the flats, these works will be picked up in future years as access is gained, probably as part of the voids process. The original valuation allowed for 10% contingency on costs which was not required through project cost management.

Variance

(128)

Cold Water Tanks

Underspend based on programme of works.

Variance

(121)

HRA Disabled Adaptations

Underspend based on contractor capacity (high demand for builders).

Variance

70

Various schemes

Variances of less than £0.100m:

(£0.062m) Feasibility and Design

(£0.043m) Domestic Rewire

(£0.037m) Condensation & Damp Works

(£0.032m) Upgrading Residential CCTV Systems

(£0.028m) Bathrooms

(£0.024m) Door Entry Systems & CCTV

(£0.021m) CNF – EV Fast Charging Points – Housing

(£0.019m) Lifts Refurbishment

(£0.019m) Rapid Re-Housing Rough Sleepers

(£0.003m) Capital Works Assessment

(£0.001m) Fencing

£0.001m New Housing Asset Management System

£0.003m TV Aerials

£0.003m BHCC Projects

£0.009m Car Parks & Garages

£0.016m Communal Rewire

£0.021m Domestic Boiler and System Installation

£0.021m Housing Management IT System

£0.025m Internal Decorations & Repairs

£0.031m Sheltered Schemes Equipment

£0.042m Environmental Improvements (EDB)

£0.047m HRA Owned Playgrounds Refurbishment

£0.062m Communal Boilers

£0.078m Roofing

Forecast Variance Month 9

Service

Reported Budget Month 9

Reported at Other Committees/ IFRS Changes

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 12

Provisional Outturn

Provisional Variance

Provisional Variance

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Chief Executive Monitoring Office

0

0

0

0

0

0

0

0.0%

0

Policy & Communications

0

0

0

0

0

0

0

0.0%

0

Legal & Democratic Services

0

0

0

0

0

0

0

0.0%

0

Life Events

0

0

0

0

0

0

0

0.0%

0

Customer Modernisation & Data

0

0

0

0

0

0

0

0.0%

0

Finance

643

0

0

137

780

780

0

0.0%

0

Procurement

0

0

0

0

0

0

0

0.0%

0

HR & Organisational Development

251

0

0

(177)

74

74

0

0.0%

0

IT&D

5,630

0

0

(1,856)

3,774

3,774

0

0.0%

0

Welfare Revenue & Business Support

0

0

0

0

0

0

0

0.0%

0

Housing Benefit Subsidy

0

0

0

0

0

0

0

0.0%

0

Contribution to Orbis

0

0

0

0

0

0

0

0.0%

0

Total Governance, People & Resources

6,524

0

0

(1,896)

4,628

4,628

0

0.0%

Finance

Reprofile

(126)

Electronic Document Management (EDM) Replacement System

The programme was originally aimed at replacing EDM and Workflow technology in Revenues & Benefits services but has been extended to include the Payroll Service due to flexibility available within the licensing terms and in response to a need to provide Payroll with improved workflow management following a recent review of the service and to meet the recommendations of an Internal Audit review. This can be facilitated within the existing capital budget but will extend the implementation into 2024/25 resulting in a reprofiling request.

Variation

263

Enterprise Resource Planning Programme

The overspend was due to a need to extend the procurement timeline for the project, including undertaking a further review of the potential routes to market, as well as much greater complexity than anticipated in developing the specification for a new system due to mapping and redesigning the highly bespoke processes and ‘work-arounds’ developed by BHCC within its current systems over more than a decade of use of its HR, Finance and Purchasing systems. There were also severe recruitment challenges to a number of the technical IT&D advisory roles which had to be secured through agency contracts at higher cost.

HR & Organisational Development

Slippage

(177)

Replacement Learning Management System

Funding agreed for a three-year period, however, budget needs to be reprofiled in line with planned expenditure levels across the three years of the project.

IT&D

Reprofile

(626)

Wide Area Network - The Link

Budget is committed, but supplier delays in delivery and delays in invoicing has created a need to carry funding into 2024/25.

Slippage

(772)

IT&D FIT Programme

The majority of underspend is a result of delays to procurement of a new corporate telephony solution. Technical delivery capacity also caused a backup/restore project to be postponed. £0.180m was carried forward (reprofiled) into 2024/25 to support the financial position (January 2024), the remainder to be carried forward as slippage.

Slippage

(404)

Customer Digital

Capital Programme Board direction to seek opportunities to reprofile resulted in agreement to carry over £0.450m into 2024/25 to support the financial position (January 2024). Remaining underspend to be carried forward in to 2024/25.

Slippage

(54)

Various

Reprofiles of budget less than £0.100m:

(£0.026m) Laptop Refresh 2023-25

(£0.021m) IT&D Data Program

(£0.007m) IT&D Projects

Variation

0

Various

Variations to budget of less than £0.100m:

(£0.065m) IT&D Data Program

£0.065m IT Equipment – Future Ways of Working

Variance

(1)

IT Equipment for Members

Less than £0.100m